Office Manager, Liverpool

Responsibilities:

Greet office visitors by welcoming them and introducing them appropriately
Answer, screen and forward all incoming phone calls and provide basic information when needed.
Maintain employee and department directories
Maintain security by following procedures and monitor a guest logbook
Maintain a safe and clean reception and office area
Management and scheduling of conference room facilities
Receive, sort and send daily mail/deliveries/couriers
Update appointment calendars and schedule meetings/appointments for senior managers
Perform other clerical receptionist duties such as filing, photocopying, scanning, faxing, collating, stationary stock etc.
Ensure the Kitchen is always stocked – ordering food on a weekly basis if necessary
Maintain a stream of culture activities for the staff in the office
Link up with the US office when possible
Alert everyone in the office to birthdays/significant dates
Maintain and update a calendar of events
Keep office entertainment (films and music) updated
Look after and maintain the company apartment – cleaning schedule, calendar etc.
Book travel arrangements for staff, as required
Attend and minute important meetings and produce follow on action item lists
Track leave requests and update records
Other duties as reasonably required by management

Key Requirements:

Excellent written and verbal communication skills.
Excellent ability to work in all standard computer programs, Microsoft suite etc.
Experience working in similar job roles.

Benefits:

Application Form